Concepts Summary

 Contents

The basic concepts on which A-PIM is built are summarized in the following list (in alphabetical order):

 

Concept

Meaning

Calendar

See Calendar Window

Category

A division of a collection. You can create, rename and eliminate categories.

Collection

An attribute of record representing a usage domain. See Collections.

Collection map

A tag map representing a given collection (each panel representing a category belonging to the collection)

Context menu

A list of commands applicable to a given window or window component. Context menus are normally invisible and can be opened by clicking with the mouse's right button on the relevant window or window component.

Database

File of Microsoft Access 2000 format where all information handled by A-PIM is stored.

At start-up, the program will automatically select the database used in the previous session, if it still exists. The user can change the current database at any time, through the relevant function.

Data can be imported/exported into/from the database by using Microsoft Access 2000. However, installation of Microsoft Access 2000 is not necessary for using A-PIM.

E-mail link

An internet e-mail address (in the form prefix@suffix) placed in any position of the “content” attribute of a record. It allows the user to generate an e-mail with that address by double-clicking the row or tag representing that record

Expiration Date

An optional attribute of record, used to specify when a given action should be carried out at the latest.

File link

A path to a file or directory, proceeded by the string “LINK=” placed in the first line of the “content” attribute of a record. It allows the user to open the file or directory by double-clicking the row or tag representing the record

Filter

A character string used as a selection criterion for records in a table; filters may be applied to the attributes collection, category, mark, item_id, item title, and item content.

Hot key

A combination of keys (also known as “shortcut”) for a quick recall of program functions and available in the various context menus.

Id

An optional attribute of record, which may be used to assign a unique identification number to each record; the program can automatically default this attribute's value as the maximum number +1 found in this attribute for all records of the collection.

Internet URL

A web address placed in the first line of the “content” attribute of a record. It allows the user to open the web browser with that address by double-clicking the row or tag representing the record. Valid addresses contain one of the following strings: “www.” “http://”, “.htm”

Item

Same as “record”

Item map

A tag map representing all the records associated with a given category of a given collection (each panel represents one record)

Look-up

A combination of a text box and a pushbutton, the pressure of which triggers the display of a list of possible values for the text box. Look-ups exist for entering collections, categories, collection filters and category filters. The text box can be filled either by means of the lookup list, or by typing into the text box.

Mark

An optional attribute of record, which may be used to temporarily group specific records together by means of a filter applied to the attribute.

Password

The use of a database can be restricted by means of a password. This password is the same one used by Access 2000 to open the database. The user can change the password by means of the relevant function of A-PIM.

Record

(Same as "item") Elementary information structure.  See Record Fields Names and Aliases.

Reference

A particular instance of a record title representing a pointer to another record or category of the same collection or a different one. See References.

Registration key

A code (provided by the A-PIM supplier) which should be entered in A-PIM in order to allow the user to enter more than 50 records per collection. See the Registration Policy.

Reminder Date

An optional attribute of record, used to specify when a given action should be reminded by means of an alarm.

Request code

A code generated by A-PIM (unique in each installation) based on which the supplier can generate a registration key valid only for a given installation.

Start map

A tag map that will be opened by executing the “Open start maps” command. The user can assign the role of “start map” to any tag map (one or more) by means of the command “Set this map as start map”.

Sticky note

A window looking like a sticky note, showing title and contents of an item and allowing you to edit both.

Table

A window containing a grid of rows and columns representing a number of records selected according to given filters; one table can be opened for each collection, plus a table for all collections together. See Table Window.

Tag map

A window containing a number of panels arranged in a tile fashion. See Tag Map Window

Top map

A tag map representing all the collections (each panel representing one collection)

Tree map

A map showing all the items in their hierarchical position (works similarly to the directory tree of the Windows file explorer). See Tree Map Window.