Miscellaneous Tips & Tricks  


Context menus


Click with the right button on the active window or on the black background space to see the applicable menu.


Toolbar and collection preferences


You can configure the visibility of the available collections and other functions appearing as icons in the tool bar. You can also set the preferred view (tag map or table) for each collection at collection level or category level. To do that, use the Toolbar And Collections Preferences Window accessible through the  icon in the tool bar or call the appropriate command under 'preferences' in the main context menu.


Hot keys


You can activate tables, maps and most functions by typing the respective hot key indicated (within brackets) in context menus or in pushbutton captions.


- Example 1: to exit from this panel you can click on the exit button or press the

             ESC key.

- Example 2: to quit the program you can press the Ctrl+Q keys, or press the ESC

             key when no windows are open except the background one.


See the list of available hot keys under the "Help / Hot keys" command in the main context menu or in this guide at:

Hot keys generally applicable

Hot keys applicable to the active table

Hot keys applicable to the active tag map


Use of ESC key


Press the ESC key to abort edit or insert operations or to close the active window when no edit or insert operations are in progress.


Global search


Use the "global search" function as a quick way to find records. It can be called by clicking on the  icon in the toolbar or by pressing the F4 key. See also Record Search and Filtering.


Auto dialing of telephone numbers


If you have a modem, APO can autodial telephone numbers. You have first to store the number to auto dial in an item's content, preceded by "DIAL=" or "dial=" (example: DIAL=0,1234566 where ',' is a pause). Then, every time you want to launch auto dialing, select the relevant item in a table or tag map or tree map, and then "run" it by double clicking on it or by means of the appropriate command in the context menu. Then follow the instructions displayed on the popup window that will appear. There is no need to select the port where the modem is connected. APO will scan all communication ports looking for a modem and will use the first port where it receives a valid response from a modem.  


Drag & drop of items in tag maps, tables and the calendar


Tags in tag maps can be dragged and dropped within the same map or between maps.

Table rows can be dragged and dropped by pressing the shift key while using the mouse.

You can also drag and drop items within the Calendar window or between the Calendar and tag maps.


Adjustment of width and visibility of table columns


Width of table columns may be adjusted, and columns can be hidden, by dragging the column separator.


Copying and Pasting Text


You can copy and paste text in all text boxes in different ways:


         Using the context menu (right mouse button) where you will find the 'copy' and 'paste' commands

         Typing CTRL-C to copy, CTRL-V to paste

         Typing Shift-INS

Watching and manipulating pictures in many comfortable ways


With the image viewing functions of APO you can watch and manipulates pictures in a many comfortable ways. The following are just a few examples of what you can do:


     Open a picture by clicking on the file name (this will call APO and show the picture in the window into Image (Non Full Screen, Framed) Window without opening the APO main window or the image viewer panel. For this, you must first have associated the extensions of the picture files (.jpg, .gif., .bmp) with APO using the Windows explorer file types settings

     Open pictures with automatic adaptation of the resolution to the screen size

     While watching a picture, create a slide show with all the pictures existing in the same folder or folder tree as the opened picture

     Crop / frame / resize pictures during slide shows without leaving the show and with auto-refresh of the altered pictures (see Image cropping, framing, resizing and saving in JPEG format)

     Save pictures in JPEG format choosing to preserve the original image resolution or the resolution resulting from adaptation to screen size